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RESIDENTS' FORUM
Principles
- The Residents' Forum ( RF) can give advice and make recommendations but is not a decision making body.
- The Parent Promoters' Foundation (PPF), Temporary Governing Body ( TGB) and Lambeth Council are obliged to listen to and take note of its advice and recommendations.
- The PPF, TGB and Lambeth Council are obliged to keep the RF informed of any policy developments, plans, and impending decisions that might affect the interests of the local community .
- While the RF will do its best to involve as many local interested parties as possible on a continued basis, and to give good notice of meetings, it must be the responsibility of local interest groups eg Road Associations to ensure attendance at these meetings and to report back to their own members.
- The RF should function as an informal umbrella body for local groups and individuals but should not take over the function of other local groups or usurp their right to make direct representation to the PPF, the TGB or Lambeth Council on particular issues which concern them.
- RF meetings should be open to anyone who wants to attend and there should be no question of core/ periphery groups of roads, though participants at meetings should identify themselves by their road or membership of a group.
Practices
- Dates, times and the location of meetings should be planned up to three months in advance and notified widely. Meetings will be scheduled to give residents maximum opportunities for attendance without losing consistency of participation.
- Items for discussion should be notified to the office holders ten days in advance so that an agenda can be circulated by e-mail a week before the meeting .
- If necessary the PPF, the TGB and Lambeth Council may separately request a meeting of the Residents' Forum, giving two weeks notice in doing so.
- The Chair may call for a vote if this would help reach consensus on a recommendation. He/she will also try to take into account views communicated to him/her in writing outside meetings by residents who may be unable to attend.
- Action Points should be recorded and circulated by e-mail within three days of the meeting- but there should be no minutes.
- There should be a Chair, Deputy and Secretary. All should be empowered to call and to chair meetings if necessary. The Secretary should be responsible for drawing up the three month schedule, for notifying interested groups and individuals of the next meeting ( including the agenda) and for drawing up and disseminating the Action Points.
- Councillor Whelan should be invited to attend RF meetings, however as an informant and guide rather than as one who takes part in making recommendations.
- The local Metropolitan Police Schools Liaison Officer should be invited to attend as appropriate.
- Representatives of the PPF and the TGB should also be invited to RF meetings.
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